Emailing Schedules

Emailing live schedules

Every item with a Date/Time you put against a contacts profile will automatically add to their schedule. Be this check in/check out hotel times, pick up ground transport times, flight times, performance times, stage times rehearsal times, run sheet times... They will all be stored and easily recalled using the mail merge <?FUNCTION SCHEDULE?>

We have an email template created already for this called 'Schedule' in it you will see not only the <?FUNCTION SCHEDULE?> mail merge, but also a link to View Up To Date Schedule. This is an auto-login link to the Form - 'Schedule' 

This form also pulls the same mail merge, but as it is a live webpage it will be pulling that information in real time. This means that any changes you might make to any aspect of a contacts schedule will immediately change on the weblink form. To make any alterations to this live schedule layout you can edit the default form 'View Schedule'. 

Advanced Schedule Functions

If you have edited the default show fields to include things such as a fee per show, then when an artist views their schedule, it will shows the performance fee for all artists on the show, as an artist has permission to see the performance fee. In this situation there are 3 more schedule types you can use.

a) Standard - The one described above <?FUNCTION SCHEDULE?>
b) Simple - Shows only themselves in the show, doesn't show any other artists in the same show. <?FUNCTION SCHEDULE ARGS=SIMPLE?>
c) Basic - Shows all artists but only other data grouped with the show for the artist themselves <?FUNCTION SCHEDULE ARGS=BASIC?>
d) Restricted - Shows all artists and all grouped data for all artists, however for other artists it restricts the field permissions for non users and uses Artist for their own data. <?FUNCTION SCHEDULE ARGS=RESTRICTED?>These formats are also usable for volunteers.