Restricted Schedules

How do I send a contact a restricted schedule?

There may be cases where you want to send schedules to a contact but only show specific timed information inside their profile. The mail merge <?FUNCTIONSCHEDULE?> will pull anything from a profile that has a date and time attached. However in some cases you may want to send a contact only information pertaining to Travel and Hotels and not their performances. 

I will use the example of only showing travel and hotel related information. 

There are 2 different ways we can show the information we need 

In the first example (1)

<?FUNCTION SCHEDULE ARGS=BASIC,NAME+OF+HOTEL,GROUND+TRANSPORT?> 

We use the normal beginning section of the mail merge (<?FUNCTION SCHEDULE ARGS=BASIC)

Then we use commas to separate and add in the field names for the fields we want to show. the + sign is used where any spaces may exist.

We also suggest when creating fields in festival pro to avoid using special characters such as / ? ! as these can sometimes be difficult to use while mail merging.

In the second example (2)

<?FUNCTION SCHEDULE ARGS=BASIC,103,106?>

We use the field ids. These can be found when going to your config login, then going to profile fields and clicking edit on the field or group of fields you want to show. In the URL it will say something like FIELDID=103, this is the ID you can use to make sure a field or the whole group of fields will be pulled into a schedule.

As you can see below, the schedule is now pulling only hotel and travel information and no information relevant to performance.

Next up we will discuss how to restrict certain items from a schedule.

For example you may have an artist on 5 different shows but you do not want one of the shows to appear in the artist schedule, or it could be something doesn't need to show in the schedule.

For this we would use the below mail merge.

<?FUNCTION SCHEDULE ARGS=!5497=No?>

This mail merge is saying pull all information with a date time into the artist schedule, however if field ID 5497 (See below, public view) is set to no, then do not make that specific show visible.