Vendor Contract

Vendor Contract

The vendor contract is the payment form which we will send to confirmed vendors allowing them to make payment to us and / or collect any further information we require from them. We have a default form for you to work from called Vendor Contract. If you open this form you will note that it is set to Auto-Login under the form access settings. This is because we are going to be sending this to people who are already within your system. In our case confirmed vendors. 

Our default vendor contract can be edited to your needs. 

If you click the Top Page Text section you can edit the mail merged information and add anything you wish to sit at the top of the form when the vendors open it.

Below that we have the form fields. As standard we charge a Site Fee to the vendors. This is determined per vendor, by the cost put into their 'Agreed Site Fee' profile fields.  

We collect staff names using a contact collect field, limited to what has been assigned to them in their accreditation profile fields. 

There are example fields for upselling additional tickets, although you could create similar fields to sell whatever you may require.

The fields relating to electrical hookup and size of site are single select option fields with prices attached to them. You can alter these clicking options.  These fields are synched to the relevant profile fields. So after your vendor has completed the form, this information will populate their profile fields.

Sending the Vendor Contract

To send the vendor contract we have an Email Template setup by default called Vendor Contract and Advance Login. This has an autologin link to our default vendor contract within it. If you setup your own form you will need to repoint this link. You can edit the template by going to files->templates in organiser view. 

Once your template is setup as you wish you can either singularly email this to a vendor by clicking on their email address and selecting it from the dropdown menu. Or you can send it via bulk email, for example to all confirmed vendors.